Annual Leave
The Institute’s holiday year begins on 1st January and ends on 31st December.
Legally employees are entitled to a statutory number of days holiday per year.
For permanent employees your actual paid holiday allowance for a full year is stated in your Contract of Employment. You will be notified in writing should this change. In general, this will reflect the following leave entitlements, plus pay on Bank Holidays in England:
Basic allowance - 23 days’ basic entitlement which increases to 25 days per annum after 5 years’ service.
Senior Executive job band leave allowance - 24 days’ basic entitlement which increases to 26 days per annum after 5 years’ service.
Managers job band leave allowance - 25 days’ basic entitlement which increases to 27 days per annum after 5 years’ service. Please note this does not apply to all staff with ’manager’ in their job title. Your Contract of Employment will show the level of leave applicable for you.
Directors leave allowance - 27 days’ basic entitlement which increases to 29 days per annum after 5 years’ service.
Your holiday allowances will increase from the beginning of the holiday year in which you will complete 5 years’ service.
In addition, the Institute closes each year after Christmas Eve (or the last working day before Christmas) until the first working day in January. These paid days are not taken from your holiday entitlement as shown above or as stated in your Contract of Employment. These days will not be included in any calculations of outstanding holiday entitlement on leaving the Institute.
Employees who work part-time should refer to their contract of employment to see their pro-rata entitlement to leave. Please also see the handbook section on leave entitlement for part-time employees.
No holiday commitments should be entered into without the prior approval of your manager, and all requests for holiday should be processed and approved before the holiday is taken or you have committed to the holiday.
Staff are encouraged to take at least one break of two consecutive working weeks during each holiday year. Any period of annual holiday longer than two consecutive working weeks, must be discussed and agreed with your line manager in advance and before you have booked or committed to the holiday.
Holidays booked before joining the Institute may be taken by prior agreement.
Employees on non-permanent short term contracts - 20 days’ annual leave pro-rata where applicable, plus bank holidays, which equals the statutory number of days’ holiday per year.
Holiday in the first year of employment
During the first year of your employment your holiday accrues at the rate of one-twelfth of your annual entitlement each month in that year. This means on the first day of employment you accrue one-twelfth of your annual entitlement than a month later a second one-twelfth and so on.
Carry over of accrued leave
Holiday entitlement should not normally be carried over from one year to the next. However, you may be allowed to carry a maximum of one weeks’ leave entitlement (e.g. if you work four days a week this would be four days) forward to the following year, as accrued leave.
Any leave in excess of these days will be lost. Carried over leave should be used by the 30th June of the following year and not carried forward into future years.
Withdrawing entitlement to salary / holiday pay
Entitlement to salary / holiday pay may be withdrawn in the following circumstances:
• absence on holiday for which prior approval has not been given
• unauthorised absence